GPJ is looking for an Event Manager to support our clients. Our Event Managers assist in the planning and flawless execution of events for our client. Solid knowledge of live events, digital marketing and tradeshows is required. GPJ is hybrid requiring you to come to one of the following office locations 2-3 days per week : Austin TX, San Francisco CA, Los Angeles (Torrance) CA, Nashville (Smyrna) TN, Detroit (Auburn Hills) MI, New York NY, or Boston MA.

Event Managers work with the Account Management and Event Production teams to provide support in all areas of event operations and overall logistics. S/he is the primary liaison to a client marketing team accountable for strategic event planning and production. As the leader of the agency project team, you will collaborate across multiple internal departments such as creative/account management /fabrication in order to successfully produce client events.

You will be responsible for venue management and for understanding and communicating all venue contracts, show rules and regulations, services, scheduling, and deadlines to on-site support vendors and staff.  The Event Manager is also responsible for maintaining the accuracy of estimates related to these services throughout the program process. This includes monitoring and analyzing job costs, tracking and communicating change orders, providing adequate follow-up, providing project projections to Senior Management and reconciling the final cost sheets.

  • Develop and manage project timelines and budgets
  • Manage multiple events simultaneously
  • Management of event deliverables, including but not limited to the following:
    • Liaison and management of venue
    • Auxiliary meeting management
    • Audio visual management
    • Onsite staffing management
    • Transportation services
  • Evaluate and distribute event information and communications to applicable internal and external teams 
  • Communication with GPJ suppliers/partners and facilities (venues)
  • Crisis management as needed
  • Securing vendor financial information
  • Monitor and analyze job costs and subcontracted invoicing
  • Prepare and communicate change orders for cost deviations

Who You Are & What You Will Bring

To perform this job successfully, an individual must be able to perform each essential duty with consistency.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.

  • Experience with event management in the areas of Event Production, Live Events and Digital Marketing.
  • Strong written and verbal communication skills
  • Detail oriented, strong organizational skills, and ability to prioritize
  • Pro-active and creative thinker with effective ability to “think on your feet”
  • Excellent math skills and the knowledge to provide/guide estimate process
  • Ability to read and interpret space plans
  • Ability to understand on-site methodology and industry best practices
  • Ability to travel 30%-40% of the year with peaks in Spring and Fall months
  • Ability to work irregular hours in addition to normal business hours, to include nights, weekends and holidays as needed
  • Proficient in Microsoft Word, Microsoft Excel, Microsoft Outlook, Internet Explorer, and comfortable working with cloud based tools and adapting new technology

Salary Range: $55k+

Salary is dependent on a variety of factors including (but not limited to) experience, skills, and location.

Who We Are

GPJ is the world leader in experiential marketing. Our 29 global offices are filled with fearless people dreaming up ideas that are transforming industries and bringing the most respected brands to life in powerfully, exciting ways. We are a part of the Project Worldwide family. An independent, employee-owned global network of complementary, wholly-owned agencies. 

You read that “employee-owned” part right? You heard us correctly. You work hard, she works hard, we all work hard… we all succeed and reap the rewards. We have an Employee Stock Ownership Plan (ESOP) – providing our employees with an ownership interest. We thought you would want to know that. In fact, there is a lot more you would want to know about us, like our FTO policy (no more “accruing” time off), our employer matching 401(k) plan (no vesting period), our “no employee contribution” healthcare option. But we are getting ahead of ourselves here, let’s talk about this this exciting opportunity first and we can fill you in on our perks & benefits later.

GPJ is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship, disability, protected veteran status, or any other protected class. In addition to federal law requirements, GPJ complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  GPJ expressly prohibits any form of workplace harassment based on any protected class.

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