Our Opportunity

GPJ is hiring an Associate Producer to support a high profile tech client.

This is a hybrid role out of our Austin office. Hybrid is defined as being in the office at least 2 days per week. During peak season this could be more as needed. 

As an Associate Producer, you will make sure the timeline and budget for your project runs smoothly and efficiently. Whether it’s a standalone small project or a segment of a larger, intricate one, you ensure that everything falls in line, drawing guidance from the project lead. This could encompass live or digital aspects, as well as creative elements that might require flexibility in timelines and budgets.

Your role involves close collaboration with various teams to design and implement the project from start to finish, especially if you’re assigned to the entire project. The support and oversight of the project lead keep you on track. You’re also responsible for keeping an eye on the project’s profitability and ensuring our clients are satisfied with the outcome.

What You’ll Do

  • Lead projects and events encompassing multiple components
  • Able to lead and inspire a high performing kickass team (e.g., high trust, committed, effective conflict management, focus on accountability and results
  • Experience and confidence engaging and building respected, trusted peer-to-peer relationships with clients
  • May help mentor/teach others on Event team
  • Have overall ownership and management of master timelines/schedules
  • Builds budgets/estimates (entire event); manages/reconciles budget (entire event/major component); directs/guides others to build, manage and reconcile budgets
  • Understands and effectively manages key financial metrics (for key areas/scope with limited guidance).
  • Understands and takes initial steps to address impact of changes on project budget and financial metrics, with limited guidance
  • Able to identify and elevate key potential budget/financial issues, making suggestions to address

Understands and effectively manages key PO, reconciliation and invoicing processes (for key areas/scope with limited guidance)

  • Has ability to negotiate and identify SCORE
  • Ability to understand on-site methodology, practices and requirements, as well as show and venue rules and regulations (if applicable)
  • Strong proficiency in Microsoft Office software including PPT, Word, Excel, Outlook. Previous experience with ERP, Project Management software, or similar tool is preferred

Who You Are

Relationship Builder:  Develop, maintain and strengthen partnerships with others inside and outside the client organization. Identify new stakeholders, manage client expectations, define new business opportunities and deliver against clients’ needs while skillfully balancing the needs of the client and those of the agency. Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport,: builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.

Accountable:  Be accountable. Demonstrate accountability. Hold yourself and others to a high standard of work, that includes following set processes, achieving deadlines and operating within control systems. Own both success and failures, without blaming others. Create a culture of accountability in your teams. Follow through on commitments by your actions. You set the example for your team.

Collaboration:  Seek opportunities and takes action to ensure effective collaboration with the GPJ internal teams, other Project agencies, clients and partners. If responsible for leading people or a team, model this behavior for team and expect same behavior from employees.

Solution Oriented: Even with tight project budget management practices, you focus on the desired outcome and are ready with multiple solutions in order to reach the end goal.

What You’ll Need

5-7 years of relevant experience in event production, live production, integrated production, account management, project management or similar.

Experience with Google Suite, Microsoft, Slack. Smartsheets is a plus. 

Salary is dependent on a variety of factors including (but not limited to) experience, skills, and location.

Who We Are

GPJ is the world leader in experiential marketing. Our 29 global offices are filled with fearless people dreaming up ideas that are transforming industries and bringing the most respected brands to life in powerfully, exciting ways. We are a part of the Project Worldwide family. An independent, employee-owned global network of complementary, wholly owned agencies. 

You read that “employee-owned” part, right? You heard us correctly. You work hard, she works hard, we all work hard… we all succeed and reap the rewards. We have an Employee Stock Ownership Plan (ESOP) – providing our employees with an ownership interest. We thought you would want to know that. In fact, there is a lot more you would want to know about us, like our FTO policy (no more “accruing” time off), our employer matching 401(k) plan (no vesting period), our “no employee contribution” healthcare option. But we are getting ahead of ourselves here, let’s talk about this exciting opportunity first and we can fill you in on our perks & benefits later.

GPJ is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship, disability, protected veteran status, or any other protected class. In addition to federal law requirements, GPJ complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  GPJ expressly prohibits any form of workplace harassment based on any protected class.

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